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titleWhat should I know about my employee card?

How do I get an employee card?

Once Human Resources has finished processing your contract, you will be asked to go to the Support Centre (NX210) to have your photo taken for your employee card. You will need to bring photo ID to receive your card. Once you have your card, notify your team leader immediately to have your card authorized to access Library offices.

Why do I need an employee card?

Your employee card will provide you access to Library offices and the lunch room during open hours and access to the elevator when the Library is closed. You are required to have a card to open and close the Library.

What do I do if I lose my card?

In a lockdown situation, your employee card will still grant access to Library offices. For this reason, if you misplace your card, it is essential that you report your card lost immediately. This will prevent any person posing a threat to safety from accessing rooms using your card. Report your lost card to so that she can have access to Library offices disabled.

For safety and security reasons, make sure that you are always aware of where your card is in open areas. For example, do not leave it on a service desk if you need to fix a printer issue.

What benefits do I receive with my employee card?

Your employee card is strictly for access to the Library. Your employee card does not grant you any additional access to facilities or services outside of the Library. If you are caught attempting to enter another office or attend an event that is not intended for students by using your card, it could result in termination.

Can I use my employee card to enter the Library after hours?

You may use your employee card to enter the Library during closed hours if you are scheduled to work an opening or closing shift that same day. If you arrive to work early or are waiting for your ride after work, you can be in the Library 30 minutes before or after your shift. You may not come into the Library when it is closed to use computers or other resources. You may not grant access to any person who does not work in the Library when the Library is not open unless you have been granted permission.


titleI have questions about the schedule.


You are required to provide your team leader with a list of times that you are able to work, upon request. If your availability changes, you are required to let your team leader know before a schedule is created unless discussed beforehand. If you are unable to work already scheduled shifts due to a change in availability, you are responsible for trying to have your shift covered by another work study staff member. If you cannot find somebody to cover your shift, you should speak to your team leader for assistance.

All staff are required to provide availability for a minimum of two closing shifts per week.

Your team leader will take your requested scheduling preferences into consideration when creating a schedule however, not all requests will be accommodated. Business needs must take top priority when scheduling.


Fall and Winter

Under the Work Study Program you are eligible to work no more than 24 hours on campus per week.

Typically, the library can only offer work study employees an average of 15 regularly scheduled hours per week. You are able to go over your regularly scheduled hours if you pick up a shift that another employee needs covered. You may also work in another department but you are responsible for making sure that you do not exceed 24 hours combined in a week.


In the summer, work study employees will work 35 hours per week and are expected to work evenings until 7:30pm and Saturdays. To be eligible, you must not be taking classes in the summer semester and must be returning to school in the Fall semester.

Requesting Time Off

If you need time off, you must request time off in Libstaffer before a schedule has been published for the week that you are requesting.

If you are already scheduled to work during the time you are requesting off, you are responsible for trying to have your shift covered by another work study staff member. If you cannot find somebody to cover your shift, you should speak to your team leader for assistance.


titleWhat are the rules for swapping shifts and requesting time off in Libstaffer?

Giving Up Shifts

  • Giving up shifts is not a way to call in sick
  • Shifts must be given up at least 48 hours before your scheduled shift starts
  • If your shift is not picked up by another staff member you are still responsible for working your shift
  • If you are still unable to work this shift, you must speak to your team leader to make other arrangements

Picking up Shifts

  • You can pick up as many shifts as you want
  • You may not work more than 9.5 hours in a day
  • You may not work more than 24 hours in a week
  • You may work split shifts (work in the morning and then come back later to close)

Requesting Time Off

  • You should request time off in Libstaffer if you are not able to work on a date that you typically have availability
  • Requests should be made before a schedule is created for that time period
  • If you are already scheduled for the date you would like off, you should try giving up or swapping a shift